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Still Running On Paper Form? These 3 Facts May Make You Change Your Mind

October 8, 2018

document management systems

Approximately 85% of business documents are in paper form, which can make handling documents overwhelming pretty rapidly. What's more, not only is 17% of everything that's printed actually waste but each employee will also cost their company between $600 to $1,300 in printing expenses every year on average.

Fortunately, today's paperless technology can make handling important business documents that much easier. Here are five facts about document management systems and what electronic document management services could mean for your business.

    1. Professionals make too many copies. A working professional will often make many copies of the same document. It's understandable; you need a copy for each person who interacts with you and needs to see the document. The average document will be copied up to 19 times, often causing paper jams at the printer. Document management systems ensure that everyone who needs to see the document is able to see it without excess paper waste.

    2. Re-sharing documents takes time out of your schedule. Documents aren't only photocopied. They're also scanned onto the computer and sent through an email attachment. The average worker will share up to six document every day by email. Unfortunately, some emails may be sent with a missing attachment and it takes time out of your busy schedule to hunt the document down again to send it in another email. By using a document management system, you don't need to send email attachments in every direction.

    3. Paper documents get lost a lot more often than you think. It's one thing to misfile a document and another to lose one altogether. Approximately 7.5% of paper documents are lost every year. Not only does this create a lot of additional paper waste and lost time, but it also creates a security threat for your company. After all, those lost documents could easily get into the hands of the wrong person. When you use document management services, you don't have to worry about losing any important information in the filing abyss.

Interested in learning more about document management systems?

Every year, up to four weeks on average is lost waiting for untracked, mislabeled, or misfiled documents. With document management systems, you don't have to worry about your paperwork every going missing again. 

Document management solutions can help you save money on print and filing so you can feel less anxiety over your budget. To learn more about how electronic document management systems can help you and your business, contact A and B Business today.