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3 Myths About Print Management For Small Businesses

2018-06-22 00:00:00

electronic document management system

Many organizations have a need for electronic document management systems. Electronic document management systems organize original documents while keeping them safe and secure.

Small businesses, in particular, can benefit from the advantages print management software offers. Yet many small businesses confuse print management with file management.

To help your business be as productive as possible, here are three busted myths about electronic document management systems.

Myth #1: Small businesses don't need document management software

Up to 85% of businesses documents, including those used by small businesses, are in paper form. And filing those paper documents accounts for a lot of office debt.

In fact, filing costs up to $20 a document. That means every misfiled document costs your business approximately $125 in productivity.

Electronic document management software keeps all your documents and records organized. They're also available at the touch of your fingertips so anyone who needs them doesn't need to search.

Myth #2: Document management software is too expensive for small businesses

Compared to large businesses, your business may not need more complex software. What's more, the number of workers accessing the software is minimal.

Document management software solutions are also available for smaller businesses. You can stay cost-effective and still reap the benefits of document management.

Additionally, document management software can reduce printing costs and boost productivity. Your workers are all able to access the records they need through the system. And they don't need to search through filing cabinets to find what they're looking for.

Myth #3: My Windows File Management software works fine

Basic filing software can help you manage your files. But it can't do what document management software can do.

Windows Explorer, at best, helps store your files like an online filing system. Document management software stores custom metadata based on your needs.

You can search for and group documents in a more complex, but user-friendly, way. You can also annotate documents, share documents, and link documents. That said, document management software can do far more than your filing software is capable of.

Electronic document management systems can help take your small business to the next level. To learn more about electronic document management services, contact A and B Business Solutions today for more information.