Three Ways EDM Can Make Your Business Successful
According to the Paperless Project coalition, up to 85% of business documents are still produced on paper. Not only does this create an extensive amount of waste, but it also costs businesses a significant amount of money. For example, the average printing cost per employee can reach as high as $600 to $1,300 annually.
But how can you save money on printing services if printing is still necessary? An electronic document management system can not only reduce the amount of printing your business does, but it can also benefit your business in a number of other ways. Let's take a closer look at a few of the advantages this system can offer.
- Increasing productivity. Electronic document management can assist your employees by increasing their productivity. Much time is wasted when an employee is unable to locate a specific document. However, with electronic document management an important document can be found via search. Not only that, but the electronic document management system tools ensure the filing of records and documents so your employees can focus on other tasks.
- Reducing email confusion. Email is often used in the office to pass along the latest version of a particular document from individual to individual. This is convenient, but can also be incredibly confusing when multiple versions of the document are going out on the same day. Additionally, the security risk that exists with passing along important documents via email can be incredibly stressing. Electronic document management services get rid of the need to pass along important documents via email because the latest versions of each document are readily available online.
- Reducing security risk. Having important physical documents on hand that may be unorganized can increase the risk of lost or stolen information. Most instances of identity theft are conducted using stolen information from physical documents. By placing your important documents online using electronic document management systems, you can keep your business information safe from potential thieves. And, in the event that information is stolen, electronic document management allows your business to trace the document information to the IP addresses of where they were stolen.
An electronic document management can benefit your business by rendering all of your important business documents digitally. Not only does this increase productivity in your office and reduce security risk, but it also reduces the probability of fire hazard and any resulting loss of data. For more information about the benefits of an electronic document management system for your business contact A&B Business today.