3 Ways Your Company Can Benefit by Going Paperless
It's no secret that going green is good for the environment. But did you know it's good for your business? There are both direct and indirect benefits of adopting an eco-friendly policy for your company.
For starters, it's a great public relations tactic. People look fondly on businesses who hold themselves accountable for waste production and who implement green policies. Which means your customer base just got a little bigger.
Moreover, strategies such as going paperless can have immediate and direct benefits. Here are a few.
You know the saying, "time is money." Well, it's the truth. Time wasted on finding papers or filing forms, amounts to a lot of money spent on employee wages. Not to mention, saving time means a more efficient office. Each year, an average of four weeks is lost waiting on mislabeled, untracked, or misfiled documents. With document management systems coordinating all office paperwork, document storage and retrieval become as simple as a key command. Which saves time, money, and certainly headaches.
Ease of Access
Paper documents mean physical retrieval. Don't think that's really such a bad thing? What if you weren't in the office and desperately needed a file to close a huge deal. You could just have the office fax it over to you, right? Well, what if the office is closed? Maybe they're on the east coast and you're on the west and you forgot about the time difference, or maybe you're working on a holiday and the office is empty. With document management services, you can access the file from your computer within seconds, and close that career-changing deal just as fast.
You'd like to think that everyone in the office is trustworthy, and wouldn't take anything that didn't belong to them. A stapler every now and again isn't detrimental, but client files with sensitive information on them such as bank account information? That's a different story. Document management services digitally file your paperwork behind layers of security measures, allowing you to restrict access to certain information and give varying levels of clearance to employees. It'll also protect your files from fires and other disasters.
Going paperless is a good move for any office, in any industry. It directly helps the environment and your business.
Call us today for more information about document management services.